2.2. Why do we process your personal data?
Vectis Private Equity processes your personal data for the following purposes:
2.2.1. Administration and accounting
Vectis Private Equity collects invoicing and administrative data in order to fulfil its administrative obligations, such as charging the services provided to the client or keeping our statutory accounts. Vectis Private Equity is legally obliged to retain these personal details or 7 years.
2.2.2. Recruitment and applications
In the context of supporting portfolio companies, we occasionally collect data from people who apply to us, spontaneously or otherwise. This can be done through the contact section at www.vectispe.be, LinkedIn messages, emails, or other clear actions where an applicant indicates an interest in applying.
If the person is hired from the company in our portfolio, they will include your details in their personnel files. If the person is not hired but
does have an interesting profile, this candidate will be kept on the site reserve for an agreed period of time if the candidate has given his or her consent.
2.2.3. Newsletter and social media
We believe it is important to have a good relationship and communication with our investors, our portfolio companies and our broader contact base. That is why we contact you to keep you informed of relevant news items.
For the processing of personal data under this activity, Vectis Private Equity will use its legitimate interest. You can also register proactively via the consent form on our website.
You can unsubscribe at any time by clicking on the “unsubscribe” link at the bottom of the e- mail. Your e-mail address will then automatically be removed from the system.
2.2.4. Application of AML-legislation
Vectis Private Equity must comply with legal requirements and must therefore also process certain personal data in accordance with Anti Money Laundering (AML) legislation. For example, when collecting new funds and when distributing proceeds to the investor / shareholder, one will be required, among other things, to provide a copy of the identity card (or expiry documentation), the sector in which the person is active, to query economic interests abroad. These personal data are processed in a secure manner, in accordance with the requirements of the AML legislation.
2.2.5. Examination of new investment files
An investigation takes place prior to each new investment, in which personal data can be processed in order to determine the financial health and to obtain an overall view of the company. These processing operations are (usually) protected by means of a non- disclosure agreement.
2.2.6. Management of the investment portfolio
We professionally manage the investment portfolio and will carry out general and financial monitoring of the ongoing participations in the portfolio. In terms of personal data, this is limited to what is strictly necessary.
2.2.7. Requests for information via the contact form
The personal information we collect through the contact form on our website is used to answer your questions appropriately and accurately. In order to process your requests for information fully, we retain your personal data for as long as it is relevant to this activity.
2.2.8. Camera security
Vectis Private Equity has installed security cameras at certain locations to protect the physical safety of visitors and employees. Vectis Private Equity collects this data on the basis of its legitimate interest in providing security for everyone. The images are stored for a maximum of 30 days.
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2.3. Do we pass on your personal data to third parties?
Vectis Private Equity will not pass on the personal data to other parties who may use these personal data for their own purposes. Vectis Private Equity may occasionally pass on your personal data if necessary for legal requirements (e.g. to financial institutions for KYC procedures). Vectis Private Equity also uses a number of processors, which means that these are parties who may only process your data for purposes we determine. Under no circumstances will they process your personal data for their own purposes. This mainly concerns ICT partners and companies that carry out due diligence tasks.